Personal Information Protection and Electronic Documents Act (PIPEDA)

On January 1, 2004 all Canadian commercial activity became affected by the Personal Information Protection and Electronic Documents Act (PIPEDA). Under this act, businesses can no longer collect, use or disclose the personal information of their customers (beyond what might be found on a business card) without customer consent. This privacy legislation is far reaching and affects everything from a company’s ability to cross-sell products to the content and manner of storage of customer information. PIPEDA compliance requires that every company designate a privacy officer who is charged with specific responsibilities in this regard.

In light of this, the LibraryCo Board of Directors is recommending that law associations implement a privacy policy for their members. The following wording is recommended as a guideline for consideration to include on membership renewal forms or when putting out a call for membership in the association:

At (insert name of law association) the privacy of your personal information has always been, and always will be, of paramount importance to us. In this context, as you may be aware, there has been a recent development in the area of personal information privacy. Canada’s federal Personal Information Protection and Electronic Documents Act (PIPEDA) became applicable within each province and territory as of January 1, 2004.

We are making every effort to be fully compliant with PIPEDA. By doing so, it is our commitment to the protection of your personal information. We will obtain personal information only as necessary for purposes relevant to serving you. We will not release, retain or use that information for other purposes. We have appropriate security measures in place to protect your personal information which you are encouraged to inquire about.

Please contact (insert name of person in law association who is responsible for collecting this information) if you wish to have further information. By signing, dating and returning this form to (insert name of law association), you are indicating your consent to using this information for the purposes intended by the (insert name of law association).

Approved by the LibraryCo Board of Directors, February, 2004.

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